Preparation of Papers in Two-Column Format for SLAAI Conference Proceedings

First A. Author1, Second B. Author2

1Address of the first author line 1,

Address of the first author line 2.

2Address of the Second author line 1,

Address of the Second author line 2.

Abstract

These instructions give you basic guidelines for preparing full papers for SLAAI conference proceedings. This sample paper can be used as a template for the preparing conference paper for SLAAI.

1.	Introduction

Your goal is to simulate the usual appearance of papers in SLAAI conference proceedings. For items not addressed in these instructions, please refer to the last issue of the SLAAI conference or contact publications chair. The maximum length of each paper is limited to 10 two-column pages. The title page must include the name, address, telephone number, and email address of the contact author, and the affiliation of all the authors.

Prepare your paper in full-size format on A4 paper. Please use this A4 template.

2.	Helpful Hints

The following section gives helpful hint for the preparing the paper for the conference proceedings including figures, tables, equations etc.

General guideline

Please follow the steps outlined below when submitting your manuscript. All manuscripts must be in English.

Paper Format

Your paper should be properly formatted text on A4 paper but please leave the extra 0.5-inch (1.27 cm) at the BOTTOM of the page. All printed material, including text, illustrations, and charts, must be kept within a print area 6-7/8 inches (17.5 cm) wide by 8-7/8 inches (22.54 cm) high. Do not write anything outside the print area. Number your pages. All text must be in a two-column format. The total allowable width of the text area is 6-7/8 inches (17.5 cm) wide by 8-7/8 inches (22.54 cm) high. Columns are to be 3-1/4 inches (8.25 cm) wide, with a 5/16-inch (0.8 cm) space between them. The main title (on the first page) should begin 1-3/8 inches (3.49 cm) from the top edge of the page. The second and following pages should begin 1.0 inch (2.54 cm) from the top edge. On all pages, the bottom margin should be 1-1/8 inches (2.86 cm) from the bottom edge of the page for 8.5 x 11-inch paper; for A4 paper, approximately 1-5/8 inches (4.13 cm) from the bottom edge of the page.

Fonts

Wherever Times is specified, Times Roman may also be used. If neither is available on your word processor, please use the font closest in appearance to Times that you have access to.

Main Title

Center the title 1-3/8 inches (3.49 cm) from the top edge of the first page. The title should be in Times 24-point, boldface type. Capitalize the first letter of nouns, pronouns, verbs, adjectives, and adverbs; do not capitalize articles, coordinate conjunctions, or prepositions (unless the title begins with such a word). Leave two blank lines after the title.

Authors names and affiliation(s)

are to be centered beneath the title and printed in Times 12-point, non-boldface type. This information is to be followed by two blank lines.

Abstract

The ABSTRACT and MAIN TEXT are to be in a two-column format. The ABSTRACT is to be in fully justified italicized text, at the top of the left-hand column, below the author and affiliation information. Use the word "Abstract" as the title, in 12-point Times, boldface type, centered relative to the column, initially capitalized. The abstract is to be in 10-point, single-spaced type. The abstract may be up to 3 in. (7.62 cm) long. Leave two blank lines after the Abstract, and then begin the main text.

Main Text

Type main text in 11-point Times, single-spaced. Do NOT use double-spacing. All paragraphs should be indented 1 pica (approximately 1/6 inch or 0.422 cm). Be sure your text is fully justified -- that is, flush left and flush right. Please do not place any additional blank lines between paragraphs. Figure and table captions should be 10-point Helvetica (or a similar sans-serif font) boldface type; callouts should be 9-point Helvetica, non-boldface. Initially capitalize only the first word of section titles and first-, second-, and third-order headings.

References

List and number all bibliographical references in 9-point Times, single-spaced, at the end of your paper. When referenced in the text, enclose the citation number in square brackets, for example [1]. Where appropriate, include the name(s) of editors of referenced books.

Figures and Tables

Use the meaningful figures and tables to describe your works.

Figures

Figures can used as an inline text and should be center. The heading of the figure is same as the format of the table heading use the word style named “SLAAI_TF_HEADINGS”

Figure 1: Sample figure

Tables

Tables must format as a center of the column and adjust the text size as you wish. The table 1 shows the sample size of the formatted paper.

Type size (pts.)	Appearance
Regular	Bold	Italic
8	Table captions, table superscripts
8	Section titles, a references, tables, table names,a first letters in table captions,a figure captions, footnotes, text subscripts, and superscripts
10
Abstract
11	main text, equations, first letters in section titlesa
Subheading
11	Authors’ names
22	Paper title
Table1. Guidelines for SLLAI paper

Equations

Number equations consecutively with equation numbers in parentheses flush with the right margin, as in (1). To make your equations more compact, you may use the solidus ( / ), the exp function, or appropriate exponents. Italicize Roman symbols for quantities and variables, but not Greek symbols. Use an en dash (–) rather than a hyphen for a minus sign. Use parentheses to avoid ambiguities in denominators. Punctuate equations with commas or periods when they are part of a sentence, as in

a + b = c.	(1)

Symbols in your equation should be defined before the equation appears or immediately following. Use “(1),” not “Eq. (1)” or “equation (1),” except at the beginning of a sentence: “Equation (1) is …”

Acknowledgement

Acknowledgement

References

G. Eason, B. Noble, and I.N. Sneddon, “On certain integrals of Lipschitz-Hankel type involving products of Bessel functions,” Phil. Trans. Roy. Soc. London, vol. A247, pp. 529-551, April 1955.

J. Clerk Maxwell, A Treatise on Electricity and Magnetism, 3rd ed., vol. 2. Oxford: Clarendon, 1892, pp.68-73.

I.S. Jacobs and C.P. Bean, “Fine particles, thin films and exchange anisotropy,” in Magnetism, vol. III, G.T. Rado and H. Suhl, Eds. New York: Academic, 1963, pp. 271-350.

K. Elissa, “Title of paper if known,” unpublished.

R. Nicole, “Title of paper with only first word capitalized,” J. Name Stand. Abbrev., in press.

Y. Yorozu, M. Hirano, K. Oka, and Y. Tagawa, “Electron spectroscopy studies on magneto-optical media and plastic substrate interface,” IEEE Transl. J. Magn. Japan, vol. 2, pp. 740-741, August 1987 [Digests 9th Annual Conf. Magnetics Japan, p. 301, 1982].

M. Young, The Technical Writer’s Handbook. Mill Valley, CA: University Science, 1989.

Paper Title (use style: paper title)

Uditha Ratnayake

2012-10-03

Budditha

IEEE